Office Manager Move One Dubai, UAE Ref: MP995-46 The Role POSITION PURPOSE: To oversee the functioning of the office by ensuring smooth operations To support staff and management for all office related matters To manage and train Reception Staff To oversee the Transportation Department and Travel Specialist. RESPONSIBILITIES: Ensure all visitors to the office are looked after and ensure visitor demands are well met. Project manage internal training, workshops and seminars and ensure clear and effective communication and smooth organization. Manage and oversee the Travel Department, provide guidance to the Travel Specialist and give recommendations to ensure adherence to Move One policy and a first class service is provided to all employees. Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor and give recommendations to ensure a first class…

Office Coordinator Miller Hay Dubai, UAE Ref: KP651-320 The Role This is an excellent role that will shape around the candidate to some degree. Depending on personality fit, personal circumstances and career aspirations, there are different formats the role can take. You should consider this role if: – You are an experienced Secretary or Office Coordinator looking for part time work – You are an experienced Secretary or Office Coordinator looking for full time work – You are an experienced Secretary or Office Coordinator who in the future would like to move into a more legal, compliance or finance orientated role Duties will include: Office Coordination: Using a range of office software, including email, spreadsheets and databases Managing filing systems Recording office expenditure and managing the budget Organizing the office layout and maintaining supplies of stationery and equipment…

Office Manager Tangent International Dubai, UAE Ref: LP003-234 The Role Office Manager require to support company operations by maintaining office systems and eventually supervising staff. For a Large Global Satellite and Terrestrial Solutions Company in Dubai. Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operati…

Office Manager Edge Resourcing Dubai, UAE Ref: KP969-382 The Role Edge Resourcing is searching for an Office Manager to ensure the smooth operations of a well respected client in Dubai. The client is looking for a fluent Arabic and English speaking candidate with UAE experience. The successful candidate will: Handle all the legal papers in the office relating to visas, trade licences and official documents for all staff including medical insurance Manage staff vacation details, staff expenses and signatures Provide support for any staff travelling including arranging flights, hotels and transport Full diary management for the CEO Manage the company bank accounts and ensure all invoices are up to date Ensure all filing of important documents is categorised and easily available Liaise with DIFC to ensure compliance of all regulations Translation of important documents from clients Negotia…

Office Manager GI International Abu Dhabi, UAE Ref: KP101-200 The Role Job Purpose: Lead and direct the support staff in the smooth running of day-to-day operations in the office. Organize and schedule business meetings and appointments, including external visitors. Oversee daily administration process, act as a focal point with clients, provide high level report writing assistance, ensure office support is maintained ie faxing, typing letters and answer all telephone and email queries and filing systems. Oversight and reporting of office expenses, proactively resolving any issues or discrepancies. Responsibility for stationary ordering and management for the National Service Division. Preparation and production of documents, agenda’s, general correspondence, memorandums and professional presentations. Supervision and training of support staff as well as maintenance of facility st…

JOB PURPOSE: The purpose of this position is to manage the consumer mobile/fixed back office segment in order to ensure the quality of service delivered by back office representatives meets the customer experience mandate and ensure that the consumer back office team performs the necessary quality management checks in compliance with quality standards in order to meet business KPIs within SLAs. KEY ACCOUNTABILITIES: Description Performance Indicators Planning & Organization 1. Manage back office consumer daily operations by including on shore and offshore partners in order to track daily trouble ticket allocation and handling. 2. Proactively monitor all back office consumer mobile and fixed trouble tickets in order to ensure appropriate TT assignments and their timely resolution. 3. Prepare schedules and manage attendance in order to ensure shift coverage during peak/off peak times…

Office Manager Edge Resourcing Abu Dhabi, UAE Ref: KP969-484 The Role An International Investment company in Abu Dhabi is looking for a highly skilled office manager to join their existing team. The role will consist of the following: Managing all visa requirements, renewals, new applications and cancellations Trade Licence renewal, office rent renewal and negotiation, legal papers and liaising with government departments for all legal documents Managing the onboarding process for all new joiners including desk space, phone lines, laptops, Blackberries Meeting and greeting VIP’s Managing the company bank account and office expenses Preparation and management of office annual budget in association with the finance department Negotiating with suppliers and vendors for all office supplies including office furniture, IT equipment and kitchen supplies Ensure all filing of official and highly…

Office Manager Mackenzie Jones Dubai, UAE Ref: HP279-1250 The Role My client is a German owned luxury furniture provider who over the course of many years have adopted their own pioneering standpoint and consistently pursued this. Currently having over 600 employees throughout the world and constantly expanding their main requirement is clear differentiation from competitors – by means of excellent product quality and a distinct corporate culture offered by a high caliber of staff. Due to the companies expansion plans a position of Office Manager has arisen within their Dubai office. The position shall be responsible for the day to day activities within the office for example, office upkeep, maintenance, new employee enrolments, trade license/government contracts and documents. You shall be expected to assist with the diary management and travel arrangements of the director and sa…

Urgently Required – Office Manager HR Source Consulting Dubai – UAE Ref: KP955-614 The Role A leading company is looking for office manager/Executive Assistant. The ideal candidate will have knowledge of the below tasks, and in particular possess HR, PRO & Assistant skills. Roles to include: Ensure all office supplies are readily stocked Deal with any maintenance issues in the office Process all visas for all staff Deal with Tecom for all statutory requirements for the freezone Manage all mobile phones from a supplying/control perspective Manage the landline phones from a supplier perspective and any issues within the office Manage the cleaners & Keep office tidy in all areas Manage the diaries of the drivers Manage the cars for insurance/registration usage etc Manage the health care insurance Manage the travel for staff via the travel agent Manage the petty cash Hea…

Receptionist – UAE National Job ID #:     71190 Location:     Dubai Functional Area:     Administration/Office Services Business Line:     Chartis Employment Type:     Full Time – Permanent Education Preferred:     Bachelors Degree (or equivalent) Relocation Provided:     No Travel Percentage:     0 Position Description We are seeking a UAE National to fill the position of Receptionist within our Branch Office, based in Deira. Reporting to the Office Manager, the position will be responsible for the coordination of reception services in the most efficient and effective manner. Specific responsibilities will include: • Managing the Reception area and answering incoming phone calls, handling enquiries and transferring calls to the relevant department/person • Greeting and assisting visitors to the office in a professional and courteous manner • Receiving incoming external mail…